Who can you go to for advice?
Coordinated programs foster improved cooperation and structures by supporting transregional (and international) collaborations, particularly in topical fields of work and by bundling scientific expertise at one university.
Proposals for establishing collaborative research centers, research training groups, or research groups must always be presented to the Research Council. Applications must be submitted to Division 12 National Research Funding no later than four weeks before the relevant meeting of the Research Council.
The Project Office and Early Career Researchers Department is on-hand to offer advice on scientific content issues during the application phase. This department specializes in national funding sources (including the DFG, federal government, foundations and state funding). The focus here is on collaborative projects and formats for early-career researchers. Furthermore, the office for the Research Council and the Ethics Committee are both part of this department.
The National Research Funding Department is there to supports you in the application and project administration for external funding from national funding bodies such as the DFG, the federal government and foundations/associations. This department focuses on solving administrative and financial issues. Furthermore it establishes objectives for submitting applications and creates corresponding templates, which are provided by the form service.
In the area of Coordinated programs from the DFG (Collaborative Research Centers/ Transregionals/ Graduate Academy/ Research Groups), the department coordinates the application procedure and the supports applicants at the University of Stuttgart.
Colleagues from the Research Law Department are on-hand to support you in drafting contracts in the context of research projects and other externally funded projects. For example, this department can help with non-disclosure agreements, research contracts, cooperation agreements in the context of joint projects, and agreements on utilizing findings.
The Knowledge and Technology Transfer Department is a central service facility at the University of Stuttgart for the recording, administration and commercialization of inventions, industrial property rights and other intellectual property, such as software. This involves close cooperation with scientists and institutes, other departments at the University of Stuttgart, and various external partners. The department provides information and advice on dealing with intellectual property (implementation of IP strategy). With a particular focus on innovations, the department is responsible for monitoring and controlling all process from the initial invention idea, to applying for industrial property rights and the (co-)negotiation of contracts up to the utilization.
Service Gender Consulting offers comprehensive advice on integrating equal opportunities, gender and diversity as interdisciplinary topics in research proposals. In addition, the service point also supports DFG research associations and clusters of excellence in the development and implementation of measures in the context of pooling DFG equal opportunity funds. Furthermore, it is also responsible for developing and testing measures for competency development in the field of gender and diversity, and for offering female scientists career development support.
The FoKUS Competence Center for Research Data Management at the University of Stuttgart bundles and coordinates competencies in the field of research data management (FDM) at the University of Stuttgart via a central contact point. The competence center is available to answer any questions concerning research data and research software, from planning and management to publication and archiving of data and software. FoKUS offers individual consulting and training and coordinates the development of FDM infrastructure.
The Research Data Policy provides guidelines for scientists and cooperation partners.
Phone: +49 711 685-88028
It is in the interest of the University of Stuttgart and the authors of research-related publications that publications and citations are clearly attributed to their author. This optimizes the researchers' personal performance record and enhances the university's reputation. The University of Stuttgart's publication guidelines provide the authors of publications with information about how to name the university correctly and to ensure that your publication can be assigned to you personally (identification management). Furthermore, you can find the most important contact points for any questions about publishing here.
Contact person for general questions
+49 711 685-83509
+49 711 685-82502
For Open Access publications:
+49 711 685-83509
For university bibliographies:
+49 711 685-83523
Do you need help with writing scientific texts? View at what is on offer here:
The University of Stuttgart offers excellent conditions for research projects and supports early career researchers in their next career steps.
The Graduate Academy GRADUS is a key institution at the University of Stuttgart engaged in the promotion of early career researchers. The academy offers a wide range of qualifications, information, counseling, and mentoring services.
Frequently asked questions about externally funded projects
There are usually many unanswered questions, especially when applying for external funding for the first time. The Department 11 Project Office and Early Career Researchers and Department 13 European and International Research Funding are happy to offer individual advice for national, EU and international proposals.
The specifications of the external funding body must be adhered to in terms of the application structure, the maximum number of pages and other format specifications (font size, etc.). The research question upon which the project proposal is based, must be formulated clearly and comprehensibly, the status of the research project must be presented, and the objectives of the proposed project, including the methods used to achieve them, must be outlined.
When preparing the financing plan, different cost rates must be used depending on the funding source. For a DFG proposal, please refer to the current DFG personnel funding rates; for federal proposals (2021 onwards), please use the Personnel Cost Calculation document in the Forms Cabinet (internal).
Applications from the state of Baden-Württemberg and applications from foundations are usually based on the DFG's personnel funding rates or are taking from the respective call for tender.
If you have any further questions regarding your financial plan, please contact Department 12 National Research Funding. If an application includes the university's own funds, or for applications in the coordinated programs of the DFG, please contact Department 12 before submitting an application.
In case of budget questions regarding EU or international research proposals, please contact Department 13 European and International Research Funding. Different personnel cost rates apply depending on the call for proposals and the funding organisation.
The DFG emphasizes that, in principle, the opinion of the responsible ethics committee is always required if your research project plans to conduct studies on humans, identifiable human material or identifiable data.
The Responsibility in Research Commission at the University of Stuttgart examines and assesses the ethical permissibility of research projects when an application has been submitted. The commission’s next meeting dates, and the procedure for submitting an application to the commission can be found on the commission's website [de].
The University of Stuttgart cooperates with foreign universities in research and teaching. International research cooperations, business trips, exports of scientific equipment, the development of new technologies, or cooperation with visiting scientists may all be subject to export control restrictions. If your project includes an exchange with persons or institutions from third countries, please contact the Export Control Department at the University of Stuttgart early in the application process, as it may be necessary to obtain official approval.
The legally binding signature for research proposals is provided by Central Administration. Please contact the following people:
You can submit your external funding notification via the Research Information System (FIS). For more information and guidance, visit the Information and Communications Center website (can only be viewed internally). If you have any questions about the FIS, please contact the Research Information System Consultant, Julia Mauser.