General information and important details
Rooms and resources are needed, for example, for planning and holding courses and examinations. Room and resource administration at the University of Stuttgart is organized using C@MPUS. In C@MPUS, rooms can be reserved for both individual bookings and recurring series of bookings.
Are you responsible for room coordination / or room administration in your organizational unit? Further down the page you will find a list of relevant applications and instructions.
Employees without room administration status who need to book a room or resource can find information directly through the Search available Rooms app. You will also find information on how to reserve dates/book rooms.
When managing rooms and resources in C@MPUS, the actions you can perform depend on the authorizations assigned to you. Your authorizations determine the range of tasks you can execute within the system.
Roles and authorizations in room administration
Assignment of roles by:
- C@MPUS support (email)
Authorizations:
- Processing room requests
- Processing administrator and organizational bookings
- Blocking rooms (only permitted for employees with an administrator profile)
Authorization profile (room bookings) and their meanings
The authorization profiles determine who can book a resource, when and under what conditions. Specific target groups, booking periods, and conditions depend on the authorization profile.
The "Request" booking profile allows you to request the use of a resource (for example, a room). The use of the room is only confirmed following after approval by the room manager.
Create
- Profile authorization: Yes
- Requested date: Yes, user may create a booking request with the status "planned" (= requested date).
- Fixed booking: No, application must first be confirmed by the administrator.
Read
- Profile authorization: No
- Requested date: Yes, possible with another role (e.g. course timetable coordinator).
- Fixed date: Yes, possible with another role (e.g. course timetable coordinator).
Change date/time
- Profile authorization: Yes
- Requested date: Yes, desired date remains a requested date even when it is changed.
- Fixed date: Yes, but if you change a fixed date, it reverts to a requested date!
Changing other booking data
- Profile authorization: No
- Requested date: Yes, possible with another role (e.g. course timetable coordinator).
- Fixed date: Yes, possible with another role (e.g. Course timetable coordinators).
Delete
- Profile authorization: No
- Requested date: Yes, possible with another role (e.g. course timetable coordinator).
- Fixed date: Yes, possible with another role (e.g. course timetable coordinator).
The "Book" booking profile allows you to enter appointments directly in the fixed status. Confirmation by the room manager is not necessary.
Create
- Profile authorization: Yes
- Requested date: No, not included.
- Fixed date: Yes, booking is automatically recorded as a fixed date.
Read
- Profile authorization: No
- Requested date: Yes, also possible with another role.
- Fixed date: Yes, possible with another role.
Change date/time
- Profile authorization: Yes
- Requested date: Yes, but changing the date makes it a fixed date.
- Fixed date: Yes, but changing the date makes it a fixed date.
Changing other booking data
- Profile authorization: No
- Requested date: Yes, possible with another role (e.g. Room manager).
- Fixed date: Yes, possible with another role (e.g. Room manager).
Delete
- Profile authorization: No
- Requested date: Yes, possible with another role (e.g. Room manager).
- Fixed date: Yes, possible through another role (e.g. Room manager).
The booking profile "administrator" is reserved for (decentral) room managers. In addition to direct resource booking, requests for resource allocation can be confirmed or denied.
Create
- Profile authorization: Yes
- Requested date: Yes, administrators can designate individual available dates as requested dates in the corresponding room.
- Fixed date: Yes, administrators can designate individual available dates as requested dates in the corresponding room.
Read
- Profile authorization: Yes
- Requested date: Yes, possible within the scope of the administrator
- Fixed date: Yes, possible within the scope of the administrator
Change date/time
- Profile authorization: Yes
- Requested date: Yes, but changing the date makes it a fixed date.
- Fixed date: Yes, but changing the date makes it a fixed date.
Changing other booking data
- Profile authorization: Yes
- Requested date: Changing internal remarks is possible; changing assigned lecturers is not possible.
- Fixed date: Changing internal remarks is possible; changing assigned lecturers is not possible.
Delete
- Profile authorization: Yes
- Requested date: Yes, user may create a booking request with the status "planned" (= requested date).
- Fixed date: Yes, possible within the scope of the administrator
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