Icon (My) Course Administration (App)

Group and Participant Administration (instructions)

C@MPUS documentation for employees

Create and manage course groups in C@MPUS and manage participant lists (register, deregister, re-register and contact students).

Direct access to

Approved courses require at least one (standard) group so that students can register for these courses. If students have subsequently registered for the event, they can manage participant lists (e.g. contact students by email).

Create and Manage Groups

Group management can be used, for example, to set up suitable registration periods for students, place restrictions or waiting lists.

Group management can be accessed via the Course Administration list. Click on the link under the column “TN(WL)/Grp(oL)/maxTN”.

If you have created a new course, you must decide whether you only need one group (standard group) or whether you want to create several groups.

If no additional groups are required for your course, you must activate at least the standard group. To do this, click on the “Activate Standard Group” button. This opens the “Manage Participant Group Parameters” window. All important information can be saved here. 

Important information:

  • Each course in C@MPUS has a standard group. It also includes, for example, the dates that apply to all participants of the course. The standard group may need to be activated for the registration process and participant management. This option can be used for lectures and seminars, for example.
  • The standard group cannot be renamed or deleted - only deactivated.
  • The standard group should only be activated if you want to allow registration for the course. This can also be a voluntary registration without a maximum number of participants.
  • The standard group should not be activated if there are other groups (exception: interdisciplinary key competencies (füSQ)).
  • If a course is also offered as an füSQ, a füSQ group must be activated in addition to the standard group. General information on interdisciplinary key competencies can be found on the website of the Center for Higher Education and Lifelong Learning.

In the Participant / Group list view, you can add a new group by clicking on the “Create New Group” button with the green plus symbol. This opens the “Manage participants - activate / create new group” template.

To edit existing groups, click on the link in the Group Name column in the group list. This opens a detailed view of the course group. You can click on "Selection" and then "Edit Link" in the ribbon at the top. This opens the “Manage participants - Group Parameters” template. All important information can be saved here. 

  • Max. participants: Here you can enter the maximum number of fixed places. If this field is left blank, it indicates that there are no space restrictions.
  • Maximum number of participants (planned): can/should be left blank.
  • Registration of: e.g. date of publication VVZ.
  • Ranking procedure: no ranking.
  • At least one voluntary registration procedure should be set up for all courses, allowing students to, for example, view the course in their personal calendar (timetable function) and receive automatic email notifications when dates are changed.
  • Note: The courses should specify which system is the primary one for course registration.
  • Study and examination regulations (SPO) filter: By default, all students can register for the groups. 
  • Delete / deactivate: You can delete a group or deactivate the standard group here.

Lists of Groups and Participants

The group list can be accessed using the Course Administration list. Click on the link under the column “TN(WL)/Grp(oL)/maxTN”. This opens the “Manage participants - Group list” window. This displays all the groups in your course. 

You can display all participants in your course by clicking on the ribbon at the top and then on “Go to”. Participants can then be sorted by group name using the filter at the top.

The list of participants can be accessed using the Course Administration list. Click on the link under the column “TN(WL)/Grp(oL)/maxTN”. This opens the “Manage participants - Group list” window.

You can call up the participant lists, waiting lists and deregistration lists of a group in which you are either a lecturer or supervisor by clicking on the link in the “TN (Dr.)” or “WL” column in the group list.

You can use the list of participants to register students for courses or send an email to individual or all participants. 

You can perform the following functions there, among others:

  • Export: You can generate participant and waiting lists in XML and CSV formats for one or more course groups where you are listed as a lecturer or supervisor.
  • Check examination requirements: Here you can see which participants have registered for the examination assigned to the course.

Manage Participants

  1. Select a participant: If you would like to register an additional participant after the registration deadline, select "Register" in the navigation menu in the list of participants. You can then search for a student using the student ID number or surname and register directly (fixed place) or put them on the waiting list. You must then specify the study and examination regulations (SPO) context in which the registration should take place. 
  2. Select study and examination regulations (SPO) context: If students are enrolled in multiple study programs or a Bachelor's program with a minor and major, they must be registered under the respective degree program or subject context. To do this, you must select the offer node of the module used for registration. If you wish to register the student without a study and examination regulations (SPO) context (e.g., because the course is not part of the study program/subject), select "Free Registration" and then click "Save and Close".

Students will be informed of this by email. You also have the option to enter additional information that will be sent together with the email.

Select one or more students via the checkbox and click on “Actions for all selected students”, then you can select various actions:

  • Deregister students: The selected students will be deregistered from the course group.
  • Register for another course: The selected students can also be registered for another course (registration) or moved (re-registration). The prerequisite for this is that you are also registered as a lecturer or supervisor for the course group of the other course.
  • Add to waiting list: This moves selected students from the list of participants (fixed place) to the waiting list.
  • Change study and examination regulations (SPO) context: To add or modify an SPO context for a registration, click on the link in the "Curriculum context" column in the participant list of the course group. You can adjust the SPO context accordingly in the following window.
  • Group re-registration: If you are registered as a lecturer for at least one group, you can move selected students to another course group for which you are also registered as a lecturer or supervisor.
  • Notify via email: In the participant administration template, you can select the participants you wish to contact and then click on “Actions for all selected students” at the top of the ribbon and select the “email” function. In the window that now opens, you can specify the recipients to whom the email should be sent. Click on "Create Email" to open a window in which you can compose the message.

Please note:

  1. Once these actions are completed, other students may be moved from the waiting list to the participant list, provided this is configured in the course group.
  2. The students concerned will be informed of all actions by email. Optionally, you can enter information for each action that will be sent with the email.

FAQ on Course Administration

First go to the “My Course Administration” app.

  • Course Timetable Coordinator: Click on “Rights-based survey” at the top of the ribbon. You will now see all courses of the organization for which you have the rights as Course Timetable Coordinator.
  • Lecturers: Click on “My courses” at the top of the ribbon. You will now see the courses for which you are registered as a lecturer.

If you have any questions regarding content please contact C@MPUS Support (semester transfer) or Lecture Hall Management (double occupancy of rooms).

  1. Courses can be assigned to various modules. This means that it is often not clear which module description should be copied into the course.
  2. Modules can consist of several courses. This raises the question of whether the same text should be copied into the lecture, the exercise and the practical course. In the case of two-semester modules, the same text would also be copied for the winter and summer semester courses, even though they deal with different topics.

No, students are not shown the “Exam details” section.

The following reasons may explain why a person cannot be found:

  1. If the contract with the person has not been finalized, enter a temporary position and assign it to the course. Replace the temporary position with the real person as soon as they are in the system.
  2. If the person comes from a cooperating institution, e.g. University of Hohenheim, University of Tübingen, Ludwigsburg University of Education, State Seminars: Enter a temporary position and report the person with title, date of birth and cooperating institution to Division 1.
  3. If the person has already retired but is still teaching: Enter a position and report the person to Division 4 (Personnel). In the case of retired professors, a corresponding employment contract is drawn up by the relevant faculty.

Yes, the selected option is copied from winter semester to winter semester and from summer semester to summer semester.

Contact

 

Division 3 - Students' Affairs

  • Further information
  • Point of contact for questions relating to the organization of study programs and teaching
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