ILIAS (Integriertes Lern-, Informations- und Arbeitskooperations-System) [Integrated Learning, Information, and Work Cooperation System] is the learning platform used at the University of Stuttgart. It provides students with centralized access to most of the learning materials needed for their university studies and can be used as a collaboration platform.
All courses offered in a given semester are linked in C@MPUS with the responsible instructors and coordinators. Once students register for courses or for groups within courses, the list of participants is established. Information about courses, course coordinators, and participating students is transferred from C@MPUS to ILIAS.
Process
The process for setting up ILIAS courses via C@MPUS consists of the following steps:
- Review of whether the data transfer requirements are met
- Setting ILIAS course online
- Optional: make further adjustments
1. Requirements in Course Planning
For information on setting up an ILIAS course to be transferred from C@MPUS to ILIAS, the courses must meet the following conditions:
- Course status must be “reported” or “approved”
- A title must be assigned
- The course must be linked to at least one module (i.e., assigned to at least one study program)
- A selection must be made in the “Course category” field from the ILIAS category group
Tip: If needed, first set up the respective course groups and then assign the course category. After setting the course category, no further changes (except for the group title) may be made to the groups.
The ILIAS course scenarios:
- One ILIAS course: participants of the course in C@MPUS are transferred into a single course in ILIAS.
→ This scenario is suitable for courses without group divisions. - One ILIAS course with subgroups: for courses with subgroups; in addition, the groups from C@MPUS are created within the newly generated ILIAS course, and the participants from the C@MPUS course groups are transferred to the corresponding ILIAS groups.
→ This course scenario is suitable for courses with subgroups (e.g., tutorials), where individual groups need their own workspaces within a shared course in ILIAS.
- One ILIAS course per course group: a separate ILIAS course is created for each course group in C@MPUS; participants are transferred only to the corresponding ILIAS course.
→ This course scenario is suitable for courses with subgroups that are to be managed completely independently from one another in ILIAS. Please note that in this course scenario, course administrators in ILIAS only have access to their own subgroups and not to the subgroups of other course administrators within the same course. - No ILIAS course: no ILIAS course is created.
Tip: If you are managing both a lecture and a tutorial and wish to provide your lecture script or other lecture materials as well as tutorial sheets or additional tutorial materials in ILIAS, we recommend setting up your lecture as “One ILIAS Course” and your tutorial as “One ILIAS Course with Subgroups.”
Subsequent Change of Course Scenario
If the course has already been created in ILIAS, the course scenario can no longer be changed without deleting the existing course.
Instructors can make changes via C@MPUS as follows:
- Set the course category to No ILIAS course.
- Delete the existing ILIAS course(s)[de]. (With the scenario “One course per course group”, all existing courses must be deleted before the C@MPUS–ILIAS interface can create anything new)
- Set the course category again as desired.
Course Information
The following course information is transferred from C@MPUS to ILIAS and continuously synchronized:
- Course title: the title of the course in C@MPUS is transferred as the course title in ILIAS.
- Course groups: the groups within the course are transferred depending on the selected course category.
- Instructors and coordinators: Instructors and coordinators of a course are entered in ILIAS as course administrators. In this role, you can upload course materials to the ILIAS course, among other tasks.
- Course participants: the students registered for the course in C@MPUS are transferred as course participants to the ILIAS course. To participate in an ILIAS course, students must register for the corresponding course in C@MPUS. Once they are assigned a fixed place, the interface transfers them as course participants to the respective ILIAS course. Students on the waiting list of a course are not transferred to ILIAS. Students who are to be permanently removed from an ILIAS course must first be deregistered as participants in the course via C@MPUS. ILIAS then automatically removes the student from the course.
2. Setting ILIAS course online
Status: offline
Once an ILIAS course has been created via C@MPUS, you will find the newly created course on your ILIAS dashboard under “My Courses and Groups”. The course is initially offline as usual, meaning it is visible only to course administrators and not to students or other participants.
Copy Course Materials
To transfer content from an ILIAS course from a previous semester, we recommend using the Import Content function. If you want to transfer course content, click the Import Content button in ILIAS under the sub-menu Content >> Manage in your course overview.
Setting course online
Click on the name of your ILIAS course in ILIAS, then go to the Settings tab (below “Availability”), check the box for “Online”, and save your changes.
Once the ILIAS course is marked as online, it will be linked in the course detail view in C@MPUS. Please refer to our documentation on course descriptions.
3. Further adjustments
Participants and Administrators
Students who register for your course in C@MPUS are also automatically enrolled in the corresponding ILIAS course.
Registration
When students register for courses, they are also registered for the corresponding ILIAS course. Whether registration via C@MPUS is mandatory is communicated to students by their study program (this information is usually also available in the course’s comment field). As a general rule:
- Registration is mandatory for courses with limited capacity, interdisciplinary key qualifications (SQs), subject-related SQs in Aerospace Engineering, and courses offered by the Language Center.
- Registration is optional for lectures and courses without limited capacity.
In our student documentation, you will find instructions for registering for courses.
Deregistration
To deregister from a course, students should deregister in C@MPUS, or instructors should deregister the students in C@MPUS. Deregistration is then forwarded to ILIAS. Deregistering only in ILIAS is not transferred back to C@MPUS, and the registration will be restored during the next synchronization from C@MPUS to ILIAS.
Course administrators can allow guest auditors to register in ILIAS and manually add them as participants. Manually added individuals are not overwritten by synchronization. A detailed overview of the process can be found in the ILIAS documentation.
Course administrators can authorize additional staff members to help manage the course. If individuals are added manually or their permissions are changed afterward, these changes are no longer synchronized from C@MPUS to ILIAS. The reason for this is to ensure that manual changes are not overwritten. We therefore recommend assigning new course administrators in C@MPUS.
Access Restriction to ILIAS Course Materials
In ILIAS, all participants of a course have access to the course materials. Through participant management in C@MPUS, it is ensured that only enrolled students can register for courses. In participant administration, you can apply the following restrictions:
- registration for courses limited to specific study programs and
- corresponding registration procedures with explicit admission to the courses as well as
- defined registration periods for the course
The course consists of a lecture and a tutorial. At all times, students should be able to register for the course and thereby gain access to the ILIAS course materials.
Possible approach: The ILIAS course setup is linked to the lecture.
The course consists of a lecture and a tutorial. Only students participating in the tutorials should have access to the materials provided in the ILIAS course.
Possible approach: The ILIAS course setup is linked to the tutorial. Registration and participation in tutorials are managed in C@MPUS through designated registration procedures.
Frequently Asked Questions about Setting Up ILIAS Courses
Yes, this is possible.
In this case, the ILIAS course is not deleted automatically and must be deleted manually in ILIAS if needed. However, a course cannot be deleted in C@MPUS unless all participants have been deregistered beforehand.
No, fixed transfer periods apply. For more information, please refer to the ILIAS documentation [de]. Only courses for which the course category for ILIAS has been set are transferred.